Leadership

Let no one despise you for your youth, but set the believers an example in speech, in conduct, in love, in faith, in purity. Until I come, devote yourself to the public reading of Scripture, to exhortation, to teaching. Do not neglect the gift you have, which was given you by prophecy when the council of elders laid their hands on you. Practice these things, immerse yourself in them, so that all may see your progress. Keep a close watch on yourself and on the teaching. Persist in this, for by so doing you will save both yourself and your hearers.

1 Timothy 4:12-16 (ESV)

WCCCC is a community of believers who passionately believe in starting “a grassroots revival” in the local Chinese Churches of the west coast by training the next generation to be leaders in their local ministry and workplace. As a 100% volunteer run 501(c)(3) non-profit organization, we cannot operate without the dedicated volunteer volunteer staff who feel called by God to bring about this spiritual revival.

If you also have a passion in bringing about a grassroots revival within the local churches of the West Coast, we welcome you to join us and serve in this ministry. One way you can serve in this ministry is by making a commitment and joining leadership.

If you are interested in learning more about WCCCC and ways through which you can serve, please feel free email the Executive Director at paul@wcccc.us or fill out our WCCCC Interest List.

Leadership Structure

Since this upcoming 2019 Conference is WCCCC’s 50th anniversary, the entire ministry is going through a period of reflection and structural overhaul. Our desire is to reflect on how God has blessed us these past 50 years and make preparations for the next 50 years of fruitful ministry.

The last major restructure of our Operations Manual was during the 1988 Winter Conference. The picture above is a group photo of the 1988 Winter Conference.

The last major revision of the current leadership structure was made in the mid-1980s. In the years following, our operating procedures and leadership structure were altered, revised, and updated through incremental changes. While this slow and gradual change was effective for a few decades, (1) the rapid changes in technology through the use of the internet and (2) the changing demographics of our target audience has made this process unfeasible.

The Impact of the Internet

For example, the Internet has become an integral part of modern daily life. Communication technology through the use of the internet has opened doors to everybody—to individuals, to large-scale businesses, and also non-profit organizations.

Social media and chatroom discussions has become a cultural norm. As a result, our publicity strategy should be built from ground up to reflect the integral importance of social media in the lives of students and young adults.

Changes in Demographics

When considering our target audience, Chinese Christians, we need to be mindful of the changing demographics of America’s landscape. In the past 10 years alone, America’s Asian population has doubled.

Indeed, the world is changing, and this ministry needs to change as well in order fulfill the vision that God has set for this ministry.

WCCCC Leadership Structure from 1990 to 2018

As we begin to discuss the future of WCCCC, we also need to carefully reflect on what WCCCC has done in the past.

WCCCC’s leadership structure for the past 20 years was composed of 3 primary groups:

Here is an visual guide to WCCCC’s past leadership structure. The Board of Directors voted in by the conference (except two) are automatically 1st Year Planning Committee members.

Planning Committee & Board of Directors

This component of the leadership structure was an attempt to combine two responsibilities:

  • the Board of Directors [1-year term; consisting of 10 members] and
  • the Planning Committee [2-year term; consisting of 12 members].

Normally these two groups worked together in harmony. However, under very special and rare circumstances, the Board of Directors may need to exercise their authoritative rights over the Planning Committee especially when discussing and deciding on legal matters such as compliance, state & federal legislation, and finances.

The roles and responsibilities of these two groups are discussed in more detail below:

Board of Directors

Purpose: Officially recognized by both federal and state governments;
Responsible for 501(c)(3) compliance and directing the organization based on the Bylaws and Articles of Incorporation of WCCCC.

Responsibilities*: Specifically, without prejudice to such general powers, it is here-by expressly declared that the Board of Directors shall have the following powers, to wit;

  • 1B. To adopt the seal of the corporation.
  • 2B. To make and change regulations not inconsistent with these By-Laws, for the management
  • of the corporation’s business and affairs.
  • 3B. To pay for any property purchased by the corporation, either wholly or partly in money,
  • debentures or other securities of this corporation.
  • 4B. To borrow money and to make and issue notes, bonds and other negotiable and transferable instruments, mortgages, deeds of trust; trust agreements and to do every act and thing necessary to effectuate the same.
  • 5B. To select and designate such bank or trust company as they may deem advisable, as official depository of the funds of the corporation and to prescribe and order the manner on which such deposits shall be made and/or withdrawn.

Planning Committee (PC)

Purpose: Responsible for planning the conference during the planning phase (January–month).

Responsibilities*: To plan for:

  • The spiritual contents of the conference
  • The philosophy of the conference
  • The long term direction of the conference
  • The theme of the conference
  • The function of the conference

Executive Committee

Essentially, this group is the “hands and feet” of the ministry. The Planning Committee’s role was to set the broad strokes of the conference and the Executive Committee’s role was to work together to accomplish them.

Purpose: To execute the conference during the executive phase (month–December) based on the general direction of the Planning Committee.

Responsibility*: To carry out the plans of the Planning Committee for the conference

Advisory Board

Purpose: To help provide the WCCCC leadership with advice, mentorship, and leadership training.

Responsibilities*: The primary responsibilities of the Advisory Board are the following:

  • Maintain theological integrity and vision of the conference
  • Advise and support the committee members (PC and EC) and the administrative
  • Sponsor and provide training as needed (e.g. theme development, Bible Study leading, publicity, etc.)
  • Facilitate good relationship with speakers and their respective organizations
  • Facilitate good relationship with pastors and churches

Transitional Leadership Structure

The leadership structure for this year’s upcoming 2019 Winter Conference will be different than what has been done in prior years. This transitional change in leadership structure will focus on the following:

  1. This year’s conference will be a joint collaboration between WCCCC and W4CAA in celebration of the 50th Anniversary 2019 Winter Conference.
  2. WCCCC is updating its Bylaws, Constitution, and Operation Manuals in order to address changes in the technology, culture, and demographics.
  3. WCCCC is addressing specific practices and official documents as a 501(c)(3) organization to be consistent with the current state and federal law. We are currently working with attorneys specializing in non-profit organizations.

Due to the three reasons stated above, WCCCC decided to begin the process of updating WCCCC’s leadership structure from the ground up. (Also, please bear in mind that much of the leadership structure that will be done in 2019 may be or may not be implemented in future years.)

At first glance, the transitional leadership structure is not that different from the leadership structures of years past. A short description of the 4 primary groups are discussed below:

The Board of Directors

Purpose: This group of leaders are officially recognized by the government as the leaders of WCCCC, and as a result bear the responsibility making sure that WCCCC is legally, financially, and logistically compliant in the eyes of the state and federal government.

Work Groups

Purpose: Work groups are responsible for specific tasks and responsibilities for the ministry. There are many working groups in this ministry including Publicity, Records/Archives, Graphic Design… Each of these groups works independently from one another. However, there are two specific working groups that are unique:

Preparation Group

Purpose: This group is responsible for planning the conference during the Planning Phase and keeping other working groups accountable during the Executive Phase. It is responsible for keeping working groups that are directly associated for the upcoming conference.

Execution Group

Purpose: This group is responsible for executing the directions that have been determined and discussed by the group.

How is this different from the old WCCCC leadership structure?

This structure sounds the exact same! What is the difference from the old structure and the new structure? At first glance, the only difference between the transitional structure and WCCCC’s past structure are the titles. The main difference, however, is the underlying philosophy of leadership in WCCCC.

The terms Planning Committee and Executive Committee carry a lot of “baggage”. While everyone in leadership wants to respect the past traditions of WCCCC, we need to investigate and assess some of WCCCC’s past practices and see if they are necessary, valuable, and conducive to fulfilling our vision of promoting “a grassroots revival”.

Even the term committee carries a great deal of historical weight, especially since this organization’s structure is based upon the parliamentary structures set forth in Robert’s Rules of Order. According to Robert’s Rules, are the PC and EC considered standing committees or special committees? Who bears the responsibility of federal and state compliance? Who bears the responsibility of financial accountability to both the magistrates and the conferees? When can one committee overrule another committee? Robert’s Rules of Order definition of a committee does not help mitigate this confusion:

“A Committee is a body of one or more persons appointed or elected by an assembly or society to consider, or investigate, or take action in regard to certain matters or subjects, or to do all of these things.”

RONR Art. IX

Structural Philosophy

The major changes in structure and emphasis in leadership philosophy are the following:

1. Community-Based Leadership

Rather than one person in charge of an entire task and delegating it to other people, the tasks and responsibilities are equally shared between the entire working group. Each working group has full autonomy as long as it:

  • Fulfills the requirements and responsibilities of the organization.
  • Pursues the vision of the organization.
  • Does not tear down relationships but rather, builds people up.

By making each responsibility community based, Work Groups provides more opportunities for teamwork and collaboration.

2. Discipleship-Oriented

While not directly stated, the intent of this organization was for it to be completely comprised by students and young adults. However, this practice may not be the best for building others up others towards Christ. We are working on bridging the gap between retirees, older working adults, young adults, and students who have served or will be serving in this ministry. We encourage collaboration and community between people of different life stages. In other words, we are trying to help build a community of support through the collaboration between WCCCC and W4CAA.

3. Compliance and Accountability

By setting a specific group to be solely responsible for compliance, we also help ensure that we are not only fulfilling our responsibility as a ministry but as a 501(c)(3) non-profit organization. One of the major concerns from past leadership and concerned alumni was lack of oversight in making sure that our organization is kept up-to-date with the current requirements needed to remain as a 501(c)(3) organization. It should be noted that we are still considered a 501(c)(3) organization by God’s grace, and many of our documents are now being updated through the consultation of legal counsel.

As an organization, we are also in the process of signing up for several Christian organizations dedicated to keeping our organization accountable. These include the following:

Finances: Evangelical Council for Financial Accountability

WCCCC, in order to be financially accountable itself and in so doing foster a culture of financial accountability in the Church, is seeking to join the Evangelical Council for Financial Accountability (ECFA).

Legal: Alliance Defending Freedom

WCCCC is seeking to join is a member (YAY!) of the Alliance Defending Freedom (ADF), a Christian nonprofit organization whose stated goal is advocating, training, and funding on the issues of religious freedom, sanctity of life, and marriage and family.

2019 Board of Directors

The primary leaders of this year’s 2019 Winter Conference—according to the bylaws of this organization—are the Board of Directors as listed below:

  • Ming-Yee Tsang, Chairman.
  • Lue-Yee Tsang, Secretary.
  • Erik Lui, Treasurer.
  • Paul Materum, Executive Director.
  • Tony C. Chan, Board Member.
  • Kwok Yeung Tsang, Board Member.
  • Celia Szeto, Board Member.
  • Matthew Leung, Board Member.
  • 2 vacancies. (Only 6 candidates ran for the 7 bylaws-mandated seats, resulting in 1 vacancy; 1 out of the 6 later resigned, resulting in 2 vacancies. Three members from the 2018 executive committee joined the five elected board members to form the current board.)

Leadership Opportunities

Interested in serving through this ministry? WCCCC has many opportunities where you can serve and learn how to lead others towards knowing God. If you are interested in serving, feel free email the Executive Director at paul@wcccc.us or fill out our WCCCC Interest List.

Visit our Work Groups page to learn more about where you can volunteer and serve!

Additional Resources

*Based on the Organization’s Bylaws (Chapter 3) and supplementary Overall Structure and Its Relationship with Local Churches (Chapter 4) of the Planning Committee Operations Manual (Revision 1.1; 2005).